State of Oregon Superintendent's Support in Wilsonville, Oregon
$37,296.00 - $52,356.00 Annually
9/25/2018 11:59 PM Pacific
The Superintendent's office at the Coffee Creek Correctional Facility (CCCF) located in Wilsonville, OR is actively recruiting for a promotional opportunity to fill their Executive Assistant 2 ( Superintendent's Support) vacancy. This recruitment will be used to establish a list of qualified candidates.
This position is part of the institution management team and is not represented by a union.
As Office Manager, this position ensures the office operates efficiently and in a professional manner. Provides confidential executive support to the Superintendent at the Coffee Creek Correctional Facility in the administration and management of facility operations. Manages internal and external communications ensuring the positive, effective working relationships with other departments, agencies, legislators, Attorney General's Office, criminal justice agencies, etc. Provides project coordination and compliance management for all areas of the institution. Provides office management for the administration section of the institution, including supervision of clerical and accounting positions of the institution.
The ideal candidate for this position should possess leadership attributes that the Department of Corrections has defined as:
Collaboration - The ability to intentionally work together with peers, staff, and stakeholders towards shared goals. Collaborative leaders are non-hierarchical and share responsibility, authority, and accountability equitably with others.
Emotional Intelligence- The ability to consciously recognize, understand, and manage one's own emotions, and to empathetically and judiciously recognize, understand, and influence the emotions of others.
Ethics and Values - The ability to behave with integrity, honesty, and transparency in accordance with statute, administrative rule, ODOC Code of Conduct, ODOC Code of Ethics, and Criminal Justice Code of Ethics, and the department's stated values in all actions.
Influence- The ability to shape opinions, change hearts and minds, and motivate others to carry out the goals of the organization by relating their personal motivations to the desired future state.
Inspiring a United Vision - The ability to imagine the future with creativity, wisdom, and ingenuity. Leaders illuminate the path toward continuous transformation, sparking shared commitment, and action in others to reach a common goal.
Managing the External Environment - The ability to look outside the department and understand the totality of the environment within which leaders operate, engage proactively with all stakeholders, and forecast the impact of actions taken inside and outside the department to promote public trust and understanding, and ensure conditions are in place to meet the mission.
Planning and Performance Measurement - The ability to develop comprehensive plans, provide direction, prioritize resources, establish measures of success, inspire action, and ensure continuous improvement in service of the organizational mission, shared vision, and goals.
Resilience - The ability to overcome adversary, opposition, and failure and maintain steady, thoughtful progress towards a goal (mental toughness, grit, tenacity).
Strategic Thinking- The ability to forecast a broad range of alternatives, anticipate likely outcomes of individual or group actions, and consider all potential risk and impacts to stakeholders and systems. Strategic thinkers recognize the relationships, complexities, and implications of a situation; anticipating possibilities and plan for the future.
Team Building- The ability to bring people of diverse thought, experience, and skill sets together as a team, identify purpose and goals, and manage stages of development to ensure collaboration and overall performance is successful.
For the full list of specific duties and working conditions, review Position Description
Your application materials will be reviewed to verify that you:
- one year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Experience with confidentiality protocols and the ability to maintain strict confidentiality in all matters;
Ability to manage multiple high-priority tasks with a heavy workload and competing deadlines and ensure timely completions;
Ability to compose and formulate high level correspondence, reports and other written documents;
Experience maintaining supervisors' calendars, including accepting/declining and scheduling meetings and travel arrangements;
Experience scheduling meetings and resources, including meeting documentation, developing agendas, distributing minutes, logging,tracking and follow-up on assigned projects;
Strong organizational skills;
Strong written and verbal communication skills;
Experience proofreading and reviewing documents for punctuation and grammatical errors.
In the Work Experience section of your online application clearly describe your experience as it relates to the minimum and special qualifications, requested skills, and/or desired attributes. Be sure you demonstrate that you have obtained any skills or attributes requested or required by the employer through education, work experience (including military) or by showing that you have transferable skills (i.e., skills obtained through military education or experience) that substantially relate to this position. Failure to provide this information may result in eliminating your application from further consideration. A resume will not substitute for completing the work experience section of your application. Qualified applicants whose experience most closely matches the needs of the position will be invited to interview.
You must have a valid e-mail address to apply for jobs with the Oregon Department of Corrections. All communication regarding your application and status will be done by e-mail. If you have application login problems, get an error message during the application process, or are experiencing other technical (computer related) difficulties, please contact the NEOGOV help line for assistance at 1-855-524-5627 or email@example.com.
This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. This position may qualify for a pay differential if approved by DAS. The pay and benefits on all announcement may change without notice. Application Reference Number: DOC18-1749OC
Oregon Department of Corrections (ODOC) complies with the Federal Prison Rape Elimination Act (PREA). PREA prohibits ODOC from hiring, or promoting anyone who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in Institution settings. These include a jail, prison, or other correctional facility (including juvenile corrections). This standard requires ODOC to conduct background checks on all applicants considered for employment or promotion to consider any incidents of substantiated allegations of sexual abuse or sexual harassment in determining whether to hire or promote anyone who may have contact with inmates.
Learn more about Veterans' Preference
Questions may be emailed to:
Oregon Department of Corrections
ATTN: Naomi Beverly
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Medical, vision and dental insurance
Comprehensive medical, dental and vision plans for the employee and qualified family members
$5,000 in employee basic life insurance
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
Employer paid defined benefit and defined contribution programs
**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.
Paid leaves and other benefits
Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
24 hours personal leave earned each fiscal year
Ten paid holidays a year
The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.
Term life (employee, spouse or domestic partner, and dependents
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Flexible spending accounts
Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.
The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.