Food Safety and Inspection Service Financial Specialist in Washington, District Of Columbia

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Duties
Summary

This position exists in the Financial Management Division (FMD), Office of the Chief Financial Officer, and Office of the Administrator. FMD is responsible for financial policies and functions related to conference planning, employee relocation, foreign, local and temporary duty travel and travel advances.

Salary range above is the Rest of U.S. for Urbandale, IA Washington D.C. Salary rate for GS-13: $96,970 to $126,062

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Responsibilities

Processing of financial documents that are many varied forms and often not system ready, requiring research and contacts with employees and management at various echelons within the agency as well as outside contacts with other government agencies and vendors. Document types include, but are not limited to: travel authorizations and vouchers for temporary duty, various reimbursements to employees, Bi-weekly payroll time and attendance documents, forms for State agencies with cross-utilization agreements, and payments subject to the Prompt Payment Act. These documents are normally time sensitive and subject to tight deadlines.

You will participate with the Branch Chief in the development of annual and multi-year budget estimates for FMD, and will engage in continual assessment of the processes, methods, and procedures used by FMD to perform the processing work, which includes adapting, modifying, or creating new work methods to accommodate changes in regulation, funding, or processing requirements.

You will develop project plans, and direct the acquisition and analysis of factual data, and the development of optimal financial systems for providing financial processing support in accordance with regulatory requirements.

You will design, review, and analyze reports generated using data from financial systems, and internal tracking applications, and will review for the accuracy and completeness of information and applicability to an established need or ad hoc use.

You will participate in developing directives for use nation-wide on document submission/processing procedures, and will provide FMD staff with informational memoranda and instructions to keep them apprised of new developments and initiatives.

You will provide technical direction and guidance on the day-to-day operations of processing documents, reviewing records and reports, and coordinating/participating in the year end closing activities that affect the financial account statements. Participate in the preparation of new and revised notices, bulletins, and directives on matters related to accounts payable and receivable and travel.

Additionally, you will manage the relocation program budget, performs trend analysis and reconciliation of travel and relocation accounting transactions and/or other assigned travel programs.

Travel Required

Occasional travel - Less than 5% travel is required.

Supervisory status

No

Promotion Potential

13

  • #### Job family (Series)

0501 Financial Administration And Program

  • Requirements

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Requirements
Conditions of Employment
  • Satisfactory background investigation and/or fingerprint check required.
  • U.S. Citizenship is required.

  • May be subject to satisfactory completion of one year probationary or trial period.

  • If you are selected, you may need to complete a Declaration for Federal Employment (OF-306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation. False statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action, including removal from Federal service.

  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.

  • If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system. Federal law requires the use of E-VERIFY to confirm the employment eligibility of all new hires. Under this system, the new hire is required to resolve any identified discrepancies as a condition of continued employment.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below.

Time in grade: Applicants must meet one year at the next lower grade to be considered for the next higher grade (e.g. one year at the GS-12 grade level for consideration for the GS-13 grade level.)

For the GS-13 level: Applicants must have one year of specialized experience (equivalent to the GS-12 level) that demonstrates:

Examples of creditable specialized experience includes solving complex travel related problems, organizing, analyzing, interpreting, evaluating financial/management data, developing new methods or strategies to implement systems for various travel programs, providing technical direction and guidance to obtain efficiency and economy of operations. Must include experience: Leading and/or considered expert developing new or revised processed and procedures for a financial/travel program or department. Leading and/or considered expert with modifying financial/travel processes and procedures based on analysis of significant developments in the program area.

For more information on the qualifications for this position, click here: (Series 0501 Financial Administration and Program Series)

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education
Additional information
  • Career Transition Assistance Plan (CTAP), Reemployed Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applications must receive a rating of at least 85 out of a possible 100.

  • This announcement may be used to fill multiple vacancies.

  • Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDAs TARGET Center at 202-720-2600 (voice and TDD).

  • This position is eligible for telework and other flexible work arrangements. Employee participation is at the discretion of the supervisor.

  • It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. To see more information visit CHCO Council.

  • More information on applying under special hiring authorities such as the Veteran’s Recruitment Act (VRA), 30 percent disabled veterans, certain military spouses and Schedule A Disabled may be found on the USAJOBS wesite.

  • Land Management Workforce Flexibility Act (LMWFA) provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions. Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on your qualifications for this position as evidenced by the education, experience, and training you described in your application package, as well as the responses to the Occupational Questionnaire to determine the degree to which you possess the knowledge, skills, abilities and competencies listed below:

  • Financial management
  • *Attention to detail*
  • Customer Service
  • Management
  • Written communication
  • Technical-Travel and relocation rules, regulations and procedures Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Applicants who meet the minimum qualification requirements and are determined to be among the best qualified candidates will be referred to the hiring manager for consideration. Non-Competitive candidates and applicants under some special hiring authorities need to meet minimum qualifications to be referred.

Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered to more accurately reflect the submitted documentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service.

Clicking the link below will present a preview of the application form; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the "Apply Online" button to the right.

To view the application form, visit: https://fsis.usda.ntis.gov/cp/?event=jobs.previewApplication&jobid;=C5D91E62-D98E-4978-A8AC-A93E007CE4D6

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

Drug test required

No

  • Required Documents

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Required Documents
  • Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); 4) supervisor’s phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications.

  • * College Transcripts: *If education is required or you are using education to meet qualification requirement, you must submit a legible copy of your college transcripts. The transcript must include your name, the name of the college, and the date a degree was awarded. An unofficial copy is sufficient with the application; however, if you are selected, you will be required to submit official transcripts prior to entering on duty. All transcripts must be in English or include an English translation.

You must submit the documents below if you claim any of the following:

  • Current and Former Federal Employees: * *1. Most recent non-award Notification of Personnel Action (SF-50) showing that you are/were in the competitive service, highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND 2. **Most recently completed performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Do not submit a performance plan. [Note: FSIS bargaining unit employees are exempted from this requirement.] For more information click Competitive Hiring.

  • * Current Permanent FSA County Employees:Most recent non-award Notification of Personnel Action (SF-50/equivalent) showing highest grade or promotion potential held on a permanent basis, position title, series and grade *AND most recent performance appraisal (dated within 18 months) per above.**

  • *Veteran Hiring Authorities:VEOA, VRA and 30% Disabled Veterans: DD-214, Certificate of Release from Active Duty showing dates of service and discharge under honorable conditions. Disabled veterans must include VA letter & SF-15 if claiming 10 pt. preference. Current active duty members must submit certification that they are expected to be discharged or released from active duty under honorable conditions no later than 120 days after date the certification is submitted. Veterans Preference Information.*

  • * Land Management Workforce Flexibility Act: a. Copies of Notification of Personnel Action(s) (SF-50s) showing the employee has served in appropriate appointment(s) for a period/periods that total more than 24 months without a break between appointments of two or more years. (Include initial hire actions, extensions, conversions and separation SF-50s for each period of work).* b. *Documentation of Acceptable Performance for Service Time:* 1.*Performance rating(s) showing an acceptable level of performance for period(s) of employment counted towards their eligibility, signed by supervisor(s);* or 2.*If documentation of rating does not exist for one or more periods, a statement from the employee’s supervisor(s) or other individual in the chain of command indicating an acceptable level of performance for the period(s) of employment counted towards their eligibility;* or 3.*Applicants who do not provide a performance appraisal or other performance documentation for any period that they are using for eligibility under the LMWFA, shall provide:* a.*A stated reason as to why the appraisal/documentation is not available;* and b.* A statement that their performance for all periods was at an acceptable level, their most recent separation was for reasons other than misconduct or performance, and they were never notified that they were not eligible for rehire based on performance. This shall be in lieu of providing copies of the performance appraisals.*

  • * Schedule A, Persons with Disabilities Appointment:Sch A letter from a physician, local, state or federal rehabilitation office citing eligibility under 5 CFR 213.3102 (u). See eCFR Part 213.*

  • * Surplus or displaced employees eligible for CTAP, RPL, or ICTAP Priority:*Proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.

  • Peace Corps Volunteers/Personnel:Documentation of no less than 36 months of continuous service without a break of 3 days or more and separated within the last 3 years.**

  • * Other Special Hiring Authorities:*If claiming eligibility under a Special Hiring Authority not listed above submit appropriate supporting documentation. See Hiring Authorities.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at: Benefits For Federal Employees.

We are a qualifying employer of the Public Service Loan Forgiveness Program. For more information please visit:Public Service Loan Forgiveness.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

Please read the entire announcement and all the instructions before you begin. You must complete this application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). If applying online poses a hardship please contact the Agency Contact listed below well before the closing date for an alternate method. All hardship application packages must be complete and submitted no later than noon ET on the closing date of the announcement in order to be entered into the system prior to its closing.

If you do not have access to the Internet, you are strongly encouraged to visit your library, state employment office, or another establishment that provides internet service to complete online application and the assessment questionnaire. If this is not an option, refer to the Alternative Methods for Applying section below for specific instructions.

*Alternative Methods for Applying: * If you are unable to apply using the internet, please fax your request for an application package along with your name and mailing address to: 612-370-2060.

This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact the Agency Contact to request this.

To begin, click "Apply Online" and follow the instructions to complete the Assessment Questionnaire and attach your resume and all required documents.

NOTE: You must verify that uploaded documents from USAJOBs transfer into the Agency's staffing system. Applicants may combine all like required documents (e.g., all SF-50s) into one or more files and scan for uploading into the application. Each file must not exceed 3MB. Grouping like documents into files will simplify the application process. Documents must be in one of the following formats: GIF, JPEG, JPG, PDF, PNG, RTF, or Word (DOC or DOCX). Uploaded documents may not require a password, digital signature, or other encryption to open.

The following documents are required for your application to be complete. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in mail service, your system failure or downtime, etc. Encrypted and digitally signed documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.

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Agency contact information
Angela Amundson
Phone

612-659-8548

TDD

800-877-8339

Fax

612-370-2371

Email

angela.amundson@fsis.usda.gov

Address

USDA/FSIS/Human Resources Operation Division Butler Square West, 100 N 6th Street, Suite 410C Minneapolis, Minnesota, 55403 United States

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Next steps

Your application will be reviewed to verify that you meet the eligibility and qualification requirements for the position prior to issuing referral lists to the selecting official. If further evaluation or interviews are required, you will be contacted. Log into your USAJOBS account to check your application status. We expect to make a final job offer approximately 40 days after the deadline for applications.

EEO Policy Statement: Click here

Reasonable Accommodation Policy Statement: Click here

Veterans Information: Click here

Legal and Regulatory Guidance: Click here

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/510835300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 09/14/2018 to 09/20/2018

Service: Competitive

Pay scale & grade: GS 13

Salary: $87,252 to $113,428 per year

Appointment type: Permanent

Work schedule: Full-Time