Suncor Executive Assistant, Human Resources in United States

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Date:Sep 14, 2018

LOCATION:Calgary, Alberta (CA-AB)


Job Overview

Reporting to the senior vice-president (SVP), Human Resources (HR), you will provide professional and confidential senior level executive support to the SVP. You may also provide additional support to the broader HR leadership team as required.

Key Accountabilities

  • Manage the SVP's office and optimize his time, communications and resources to enable greater effectiveness and productivity

  • Manage the SVP's schedule using mature judgment and discretion to assess priorities and resolve conflicts

  • Monitor all correspondence coming to the SVP (including e-mail) and prioritize, redirect and follow-up as required

  • Cultivate and maintain collaborative relationships with ELT members/admins, HR teams, external contacts and others as necessary to facilitate the demands of the office/business

  • Collaborate with other HR executive assistants to handle priorities and workload

  • Support two committees of the Board of Directors and provide assistance to the secretary of the Board’s executive assistant during Board meetings

  • Assist the communications group and others to coordinate and implement off-sites, town halls and other events

  • Assemble materials to prepare the SVP for meetings and events

  • Coordinate SVP's travel, compile and submit expense reports, handle ad hoc requests

Required Qualifications

Experience and Education:

  • Minimum of 10 years of senior administrative or executive assistant experience

  • Experience handling executives’ schedule, large amounts of information and multiple priorities

  • Experience working with Board of Director committees is an asset

  • Office administration diploma/degree or equivalent education would be an asset

  • High School Diploma or General Education Diploma (GED)

Skills and Knowledge:

  • Highly proficient in the Microsoft Office suite; SAP and Livelink experience is preferred (workflows, shopping carts, Livelink permissions and collaboration rooms)

  • Preference for experience using an interface/platform such as BoardVantage and other programs (i.e. survey software) as required to support the requirements of the Board of Directors

  • Deep understanding of administrative policies and procedures and general business operations with a strong continuous improvement mindset

  • Highly developed sense of judgment, diplomacy and discretion to deal with highly sensitive and confidential personnel and business matters

  • Superior interpersonal and communication skills enabling you to build exceptionally strong, positive relationships with diverse groups at all levels both internally and externally

  • You are a self-starter with excellent time management skills, enthusiasm and organization skills with the ability to retrieve information and make quick decisions

  • Able to work independently, and a strong collaborator and great teammate

Working Conditions

  • This position is based in Calgary, Alberta at the Suncor Energy Centre

Why Suncor

Go ahead. Expect growth. We want you to have a job you're genuinely excited about - as well as opportunities to learn and challenge yourself or mentor others. Plus, Suncor Energy offers a flexible employee package that can be adjusted to suit the changing needs of your life, including:

  • Competitive base salary and compensation programs

  • Attractive annual incentive program

  • Flexible benefits package

  • Rewarding pension and savings plans

Our mission to create energy for a better world begins with caring about the communities we live and work in, while responding to your interests and concerns. Read ourSuncor Connectionsnewsletter to see how we're living up to our commitment to keeping you informed.

Business Overview

Suncor Energy is Canada's energy company - meaning rewarding opportunities for you to apply your knowledge, contribute and grow in a variety of career-building positions. Our business portfolio spans the entire energy sector, from a leadership position in oil sands development, to refining and marketing operations, natural gas, and conventional oil production, internationally and offshore East Coast Canada.

And while we are working to responsibly develop petroleum resources and contribute to the communities where we live and work, we are also developing our renewable energy portfolio, which includes wind power and biofuels.

As part of Suncor's team, you'll contribute to the ongoing success of Canada's largest energy company - one with a solid track record of growth, a focus on safety and sustainability and tremendous potential for the future. And you'll have the opportunity to learn from experts in the industry and build on your skills every day.

Suncor promotes diversity and inclusion in the workplace. Suncor is an equal opportunity employer and encourages applications from all qualified individuals. Suncor is committed to accessibility and accommodations will be provided to applicants upon request. At Suncor, we are dedicated to building a workforce that reflects the diversity of the communities in which we live, and where every team member has the opportunity to reach their full potential.

Not sure if this particular listing is the right opportunity for you? Please join our Talent Community atwww.suncor.comand click on Careers, or follow us on LinkedIn, Facebook and Twitter for the latest job listings and employment news.

Please note that our job postings are typically open for two weeks, so if you are interested and qualified, apply now.

JOB CATEGORY: Business Professionals