State of Oregon Administrative Specialist 1 (Claims Examiner) in Salem, Oregon

Administrative Specialist 1 (Claims Examiner)

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Administrative Specialist 1 (Claims Examiner)

Salary

$2,694.00 - $3,831.00 Monthly

Location

Salem, OR

Job Type

Permanent

Department

State Lands

Job Number

DSL18-0021

Closing

6/25/2018 11:59 PM Pacific

  • Description

  • Benefits

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Description

The Department of State Lands (DSL) is currently recruiting for One (1), full-time, PERMANENT position within the Unclaimed Property Section within the Administration Division located in Salem.

This recruitment will be used to fill future vacancies as they occur.

This classified position is represented by Local 2238 of the American Federation of State, County and Municipal Employees Union (AFSCME).

The Department of State Lands (DSL) is the administrative arm of the State Land Board. The agency's mission is to ensure a legacy for Oregonians and their public schools through sound stewardship of lands, wetlands, waterways, unclaimed property, estates and the Common School Fund.

DSL manages real property and its mineral and natural resources to generate revenue for the Common School Fund. The agency also manages navigable waterways, including rivers, lakes, estuaries and the territorial sea, for public use. DSL administers Oregon's removal-fill and wetlands conservation laws, and the state's unclaimed property and estates programs. The agency is the state host for the South Slough National Estuarine Research Reserve (SSNERR.) All agency revenues are deposited in the state's Common School Fund, which provides earnings distributions to Oregon school districts twice a year.

The Administration Division is managed by a Deputy Director who leads, directs and controls all agency Business Operations and Support Services and the South Slough National Estuary Research Reserve.

The Business Operations and Support Services Program are responsible for the administrative functions of the agency and for the Land Use Board of Appeals. The work units include Finance, Budget, Human Resources, Information Technology and Support Services. The work units provide agency wide services by developing and maintaining the accounting structures, records and reports to ensure compliance with generally accepted accounting principles and to accurately record and report; development, execution and monitoring the agency's over $40 million biennial budget and for a smaller, distinctly different LUBA budget; effective and efficient deployment of information technology systems infrastructure, geographical information systems (GIS) services and security; providing human resource management including: Affirmative Action, personnel administration, classification and compensation, recruitment and retention, labor relations, human resource policy and procedures, safety and wellness and training and career development; and delivering agency wide program support, public records request coordination and tracking, agency reception and mail services: manage and oversee the agency owned building located on the Capitol Mall.

The Unclaimed Property Section is responsible for administering the Uniform Unclaimed Property Act in Oregon and is responsible for accepting unclaimed property from holders and returning the property to the rightful owner. The Unclaimed Property Section has a fiduciary responsibility to manage cash assets and tangible and intangible personal property for the rightful owners. The section has a targeted annual budget of over 700,000. The scope of the program is statewide, as this program may affect all citizens of Oregon.

Duties & Responsibilities

The primary purpose of this position is assist the Unclaimed Property Manager with a variety of tasks related to the administration of unclaimed assets. This position works closely with the Claims Coordinator to perform initial receipt; review, approval or denial of claim inquiries. This position undertakes some of the more complex claims requests and functions with a higher dollar amounts. The person in this position is expected to be knowledgeable in many areas relating to both the claims and holder sides of the program and to share that knowledge with others in the unit.

Obtain the complete position description by clicking here.

Qualifications, Required & Requested Skills

MINIMUM QUALIFICATIONS

Three years of clerical/secretarial experience which included:

  • Two years at a full performance level performing typing, word processing, or other generation of documents AND

  • Lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

No substitution will be made for the two years at the full performance level.

Requested Skills

  • Proficient in reading, writing, and translating Spanish;

  • Understanding of unclaimed property program;

  • Must be able to communicate well with the public and provide excellent customer service to all members of the public; and

  • Experience reviewing applications for correct data and taking appropriate action.

The selection process will consist of a review of the material provided and an evaluation of experience and training. Qualified applicants whose responses most closely match the requirements for this position will be invited to interview.

**If you are offered employment, the offer will be contingent upon the outcome of a criminal records check.

Additional Information

If you require an alternate format in order to complete the employment process, you may call the Human Resource Office at (503) 986-5223. Please be prepared to leave a message describing the alternate format needed.

If you are an eligible veteran and you meet the minimum qualifications, veterans' preference points will be added to your score. To receive veterans' preference points you MUST attach to your electronic application the following required documentation:

  • a copy of the DD214/215 for the five (5) point preference; OR

  • a copy of the DD214/215; AND a public employment letter from the United States Department of Veterans' Affair for the ten (10) point preference.

For more information on veterans' preference points click here, or visit www.oregonjobs.org , and select veterans' preference.

The Department of State Lands is an Equal Opportunity, Affirmative Action employer, committed to a diverse workforce with equal opportunity programs.

All communication for this recruitment will be done by email.

Core benefits

Medical, vision and dental insurance

  • Comprehensive medical, dental and vision plans for the employee and qualified family members

  • $5,000 in employee basic life insurance

Retirement benefits

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

  • Employer paid defined benefit and defined contribution programs

**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

  • Sick leave earned at the rate of 8 hours per a month with no maximum accumulation

  • Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments

  • 24 hours personal leave earned each fiscal year

  • Ten paid holidays a year

The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

  • Term life (employee, spouse or domestic partner, and dependents

  • Long-term and short-term disability

  • Accidental Death and Dismemberment

  • Long-term care (self and eligible family members)

  • Flexible spending accounts

  • Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.