Commander, Navy Installations Personnel Security Assistant in Oahu, Hawaii

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Duties
Summary

This position is located in the Fleet and Family Readiness Service Center for Navy Region Hawaii and is primarily for the purpose of processing formal background check documentation for security suitability determinations for regional Non-Appropriated Fund (NAF) Fleet and Family Readiness Program personnel.

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Responsibilities

MAJOR DUTIES

Security functions:

Prepares background check documentation for requesting offices and submits through appropriate offices for review and research.

Issues, receives and submits Questionnaire for Public Trust for National Agency Checks (NACI) for Community Support Program employees, NAF APF and contractor employees that work with children, sit in positions of trust, and/or require computer access. Reviews paperwork for proper completion and identifies any errors or missing data prior to submitting. Identifies and advises Personnel Director of any initial suitability concerns.

Issues, receives and submits formal background checks through contracted agency for volunteers, seasonal, and other short term personnel for which the longer NACI procedure is not required.

Uses JPAS and/or contacts OPM to determine if an applicable Background Investigation is on file and if so, orders report of investigation from OPM.

Uses various online systems to check criminal history through local authorities (i.e. Washington State Patrol) and through Central Registry. If employee has lived in multiple states, contacts individual states of past residences. State requirements vary in nature and have different procedures, timelines, and costs.

If employee is attached to the military sends queries to installations for possible security or other adverse information (drugs, alcohol, etc.)

Reviews background check results, conducts follow-up inquiries into any discrepancies and/or developed suitability issues, and advises the Human Resources Manager of flagged items and points of concern.

Inputs and tracks progress of background checks on electronic spreadsheet, identifying time lapse, inaction, completion dates, and renewal dates. Sends progress report of background check status to appropriate managers to alert them of delays in processing, completed checks, and failure of employees to complete their requirements.

Maintains hard copy files of the background checks including supplemental reports and updates.

Works closely with other Service Center employees to identify new hires, terminated employees and employees transferring in and out of positions of trust.

Takes fingerprints in-office when possible or provides official fingerprint packets for processing by applicable security department at employee's assigned location. Submits fingerprints to Office of Personnel Management. Trains personnel representatives on acceptable procedure for fingerprinting as backup.

Serves as system administrator for Live Scan (i.e. electronic fingerprinting transmission) to OPM

Serves as BAVR sponsor for employee and visitor badge requests and renewals.

Monitors computer account requirements and submissions.

Assists field offices with reports, files or data in support of audits to ensure an effective personnel security process.

Human Resources Support:

Use a variety of office automation software and databases to process and maintain data for Fleet & Family Readiness Programs employees.

Tasks: Uses data from both NAF and APF personnel databases to maintain and update personnel data in the Navy's ESAMS safety and training database. This includes adds, deletes and assignment changes impacting work location, tasks and related training requirements.

Maintains an up-to-date list of supervisor assignments and coordinates with other HR team members to keep ESAMS and other systems current.

Coordinates with Navy Region ESAMS administrators to keep Fleet & Family Readiness Program managers aware of system functionality and access requirements.

The incumbent provides technical support to supervisors in recruitment and selection activities. Coordinates development of job announcements and is responsible for submitting ads to local newspapers.

Receives, screens and evaluates all applications submitted for a variety of occupations on the basis of experience and educational requirements, e.g., clerical, technical trades, professional and administrative positions. Forwards qualified applications to appropriate reviewing official.

Processes new employees and assists individuals in completing the required appointment forms, e.g., Designation of Beneficiary, W-4, etc. Ensures forms are completed and obtains necessary signatures. Conducts initial orientation and training, e.g., hours of work, leave accrual, health and life insurance options, policy briefs, use of facilities, etc.

Travel Required

Not required

Supervisory status

No

Promotion Potential

03

  • #### Job family (Series)

0086 Security Clerical and Assistance

  • Requirements

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Requirements
Conditions of Employment
  • You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9
  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment
  • Must provide proof of U.S. Citizenship or U.S. National
Qualifications

CLASSIFICATION FACTORS

Factor I. Knowledge Required by the Position

Incumbent must possess specialized knowledge gained from at least one-year direct experience with industrial security or personnel procedures. Applicable experience would include processing security clearances, conducting background checks, in-processing or out-briefing of personnel, security inspections or investigations, access control, human resources generalist functions (screening resumes, processing personnel actions) or related functions.


Must have general knowledge of Department of Defense civilian personnel organizational structure and functional assignments in order to direct employees and supervisors to proper resources.

Ability to make decision, resolve problems or discrepancies based on knowledge of personnel processing rules, regulations and procedures. Detailed knowledge of procedures and policies will be gained within the assignment.

Skill in writing routine letters, memoranda and simple narrative reports. Skill in oral expression to explain processes and procedural matters.

Must have at least one year experience entering and maintaining records in a major database of 1500 + records such as personnel database, inventory or supply, timekeeping records, vendors, etc. Must possess excellent computer skills and be able to reach high level of proficiency in agency systems including civilian timekeeping systems, automated fingerprint and security systems, regional personnel and safety databases, and non-appropriated systems accounting/personnel system (SAP).

Must successfully pass a formal agency background check within 60 days of assignment, and maintain a position of trust, maintaining confidential and sensitive data and using common sense and discretion in dealing with unique or difficult situations.

Must have demonstrated proficiency in the use of a personal computer and peripheral equipment such as printers and optical scanners and have ability to adapt to new systems quickly.

Must have demontrated proficiency in the use of Microsoft Office software, primarily Excel, Word, PowerPoint and Outlook to input and maintain records, create reports and presentation materials, and communicate with employees.

Must possess good verbal and written communication skills including grammar, spelling, punctuation, phone etiquette and basic business writing skills.

Ability to establish and maintain effective communication and relationship with others.

Must be able to communicate clearly and effectively in English both verbally and in writing.

Must meet Federal employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.

Other Factors:

The incumbent is responsible for handling a number of different tasks simultaneously. Assignments consists of various tasks requiring a variety of skills. Employee is required to use various types of software and deal with multiple changes in format and entry.

Incumbent must recognize differences in tasks and choose from among established alternatives or make minor adjustments to adapt existing guidelines.

Position reports directly to the NAF HR Manager. The supervisor defines overall objectives and assignments are given with information on general administrative changes, deadlines, and priorities. The incumbent works independently to plan and carry out steps for completing assignment in accordance with established instructions and practices. When unique or unusual problems arise, the employee discusses them with the supervisor. Unfavorable suitability determinations are discussed with the supervisor prior to action being taken.

Supervisor generally reviews results (status reports) and occasionally audits or spot-checks the work for accuracy, compliance with guidelines, etc.

Education
Additional information

A selection may be made from the resumes/applications received at the first cut-off date. Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Salary is commensurate with experience and/or education.

Reasonable accommodations are provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the Human Resources Manager at 422-3784. The decision on granting reasonable accommodation will be on a case by case basis.

Military Spousal Preference (MSP): 1. The MSP Certification Form must be completed and attached to application at time of submission. 2. Military Spousal Preference applies to all positions in pay bands NF 1-3, CY positions, and equivalent Crafts and Trades position for which qualified.

Veterans Preference (VET): You must request for preference at the time you submit your application and attach a copy of your DD214 member page four to certify eligibility.

All required documents submitted for this position must indicate the announcement number, position title and full name of the applicant on each document.

Condition of employment: selectee will be required to participate in the Direct Deposit/Electronic Funds Transfer within the first 30 days of employment. This is the DoD standard methods of payment of personnel.

All positions require a satisfactory completion of a National Agency Check (NAC) or equivalent background check.

We are an E-Verify participant.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Using the qualifications of the positions, a predetermined Ranking and Rating Criteria of knowledge, skills and abilities will be used for each application. Applicants who do not meet the qualifications required will not be interviewed and interviews may be limited to best qualified applicants.

Management reserves the right to consider and make additional hiring selections, for this specific position, from the certified list of eligible candidates within 90 days of the closing date of this job announcement.

Click the following link to preview the applicant questionnaire: Preview Applicant Questionnaire.

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

Drug test required

No

  • Required Documents

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Required Documents
  • A resume should be provided. It should include relevant work experience (start/end dates stated in month/year, description of duties and salary), applicable education at a minimum, and your contact information. For current or previous Federal employees, it should also include the Pay Plan, Series and Grade for each work experience entry.

  • Resume

  • Completed OF 306 - Declaration for Federal Employment

  • Proof of Education (transcripts if qualifying based on education)

  • If claiming Veteran’s Preference Page 4 of DD 214 is required, showing reason for discharge and re-entry codes

  • Military Spousal Preference (MSP) Formand Military Orders Including Page 2.

  • Last Personnel Action Report (PAR) or SF-50, if applicable

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Comprehensive benefits package available (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc).

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

To begin the process, click on the Apply Online button to create an account or log in to your existing USAJOBS account.

Technical Support
  • Check the status of the application system and maintenance schedule here: status.fhrnavigator.com
  • If you experience technical difficulties applying online, report it here: support@econsys.com. The support inbox is monitored Monday through Friday, from 8 AM ET until 6 PM ET.
  • Make sure your status in USAJOBS is 'Received' after you submit your application to ensure it was submitted successfully.

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Agency contact information
Commander, Navy Region Hawaii
Phone

808-422-3784

Email

CNIPRLHN9HR.FCT@NAVY.MIL

Address

Commander, Navy Region Hawaii 850 Ticonderoga Street, Suite 110 Honolulu, HI 96860 USA

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Next steps

Note: Applicant who previously applied for Job No. 18274 need not apply again, your information will be combined with this job annnouncement. Your application will be reviewed after the closing date of the announcement in which you have applied. The recruitment process takes an average of 2-3 weeks from closing date. Applicants who do not meet the above requirements or do not submit all required forms may not be considered. Due to the volume of applications received, Due to the volume of applications received, applicants may not be notified of non-selection. Management also reserves the right to cancel the vacancy announcement at any time during the recruitment process.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/511022500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 09/14/2018 to 09/28/2018

Service: Competitive

Pay scale & grade: NF 3

Salary: $35,917 to $41,740 per year Locality Pay Included, Dependent Upon Experience

Appointment type: Permanent

Work schedule: Full-Time