CUNY Payroll Assistant - Hourly (College Assistant) Multiple Vacancies in New York, New York


  • Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

  • There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as needed.

  • Maximum tenure for any employee in this hourly position is 1040 hours per year.

  • Performs routine clerical work; may answer and attend to telephone calls; maintain records, operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required.

  • Types letters, memoranda, charts, and similar materials.

  • Acts as cashier.

  • Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

  • Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

  • Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

  • Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

  • May operate computers, computer software, and other electronic equipment in performing assigned tasks.


College Assistant




Under general supervision, within CUNY Central Office, performs a wide variety of record keeping and payroll processing activities, including computing wage and overtime payments, calculating and recording payroll deductions, processing requests for paycheck advances, and processing terminations. Duties follow established procedures, responsibilities may include routine, minor corrections to make documents acceptable for processing and escalation to a higher level when appropriate. Performs related work.

Some general work tasks include, but are not limited to:

  • Processes and enters transactions into systems supporting payroll activities.

  • Checks and audits timekeeping records for compliance with established union, CUNY and government policies.

  • Answers various types of inquiries from employees, managers and agencies concerning payroll related issues.

  • Calculates and coordinates processing of salaries, salary increases, longevity payments, performance advances, overtime payments, termination payouts and other payroll related issues.

  • Calculates leave entitlements for employees.


  • Must demonstrate sufficient skills to perform the duties of the assigned tasks.


The ideal candidates will possess the following:

  • Previous payroll or accounting experience or other experience working with numbers and spreadsheets.

  • Computer proficiency using administrative, financial, or academic programs, systems, and databases, with interest in learning new software and procedures.

  • Functional experience utilizing Excel and other standard Microsoft Office applications. Must be familiar with formulas, data validation, sorting, and filtering.

  • Detail-oriented and accurate with strong analytical, evaluative, and research skills. Must be able to audit payroll reports and identify inconsistencies in the process.

  • Strong organizational and follow-through skills to prioritize work, manage multiple priorities, and meet deadline in a time-sensitive office.

  • Customer focused with ability to interact and work cooperatively on a team. Must be able to liaise with various campuses.

  • Professional poise, courteous demeanor, flexibility, and composure under pressure.


$20 per hour.


CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.


For full consideration, submit a cover letter and resume online via CUNY’s web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is: Page=HRSCEJOB_DTL&Action;=A&JobOpeningId;=19468&SiteId;=1&PostingSeq;=1


October 25, 2018


CUNY Job Posting: Support Staff


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title: Payroll Assistant - Hourly (College Assistant) Multiple Vacancies

Job ID: 19468

Location: Central Office

Full/Part Time: Part-Time

Regular/Temporary: Regular