State of Oregon Supervisor 2 in Lakeview, Oregon

Supervisor 2

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Supervisor 2

Salary

$4,176.00 - $6,798.00 Monthly

Location

Lakeview, OR

Job Type

Permanent

Department

Judicial Department - State Courts

Job Number

OJD-LAKSUP2-01

Closing

10/29/2018 11:59 PM Pacific

  • Description

  • Benefits

  • Questions

Description

Note: The recruitment for this position is now open to the public, to increase the size of the applicant pool. If you already applied for this position, your application is still being considered. The new closing date is October 29, 2018; all applications will be processed on Tuesday, October 30, 2018.

This recruitment is for OJD Supervisor 2, for the Lake County Circuit Court, located in Lakeview, Oregon.

One OJD Supervisor 2, one Judicial Services Specialist 4, and three (3) Judicial Services Specialist 3 (one part-time position) comprise the staff of the Lake County Circuit Court, under the direction of the presiding judge and trial court administrator. The court is a state court of general jurisdiction for civil, criminal, violations, juvenile, jury and other administrative matters.

The person in this position supervises all court operations staff, acting on behalf of the trial court administrator, and plans, develops, and implements policies, goals, and objectives for the court.

The successful applicant has strong administrative knowledge and skills, is able to respond with tact and diplomacy to complex personnel issues, challenging customers, or complaints, and takes direction in a positive manner to improve the overall operations of the court.

Duties & Responsibilities

Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate workload and organizational needs.

  • Plan, assign, and evaluate work performance and product of four team members.

  • Supervise court staff for adherence to statute, rule, policy, and procedure in relation to all functions of a state circuit court.

  • Recruit and hire staff.

  • Train, coach, and motivate staff.

  • Recommend disciplinary action for staff, as needed.

  • Prepare and deliver reports about various court functions and administration.

  • Participate on special projects, as appropriate.

  • Plan, develop, and implement new systems or procedures, or assist higher level OJD technical staff therewith.

  • Prepare and maintain resource materials.

  • Ensure systems and procedures are efficient and working as they should.

  • Provide administrative oversight for functions such as timekeeping, adherence to personnel policies, facilities issues, court equipment and supplies.

  • Collaborate with the presiding judge and trial court administrator about goal setting, policy implementation, and court priorities.

  • Research and present issues to the trial court administrator and presiding judge.

  • Identify potential problems and recommend action, or initiate administrative or procedural improvements to court services.

  • Develop and revise court forms and information materials for use by litigants, attorneys, and the public.

  • Develop, explain, and interpret policies and procedures under guidance from the trial court administrator or presiding judge.

  • Perform staff duties during times of absence to ensure workload and statutory timelines are met.

  • Administer, review, and process indigent defense applications.

  • Arrange appointment of legal counsel in indigent determinations.

  • Tracks pending case load, and updates case status when necessary for purpose of meeting statutory requirements, or established rule or court policy.

  • Manage daily fiscal operations of the court, such as maintaining trust accounts, performing accounts payable, accounts receivable, or cashiering duties all while following generally accepted accounting principles and fiscal policies established by Oregon Judicial Department.

Working Conditions

This is a full-time position and the work schedule is currently 8:00 am to 5:00 pm, Monday through Friday. It is not eligible for overtime compensation for hours worked in excess of 40 hours in a work week.

Occasional after hours work beyond the 8-hour assigned workday may be necessary to meet workload and deadlines.

Frequent phone and in-person contact with people from diverse backgrounds.

Frequent phone and in-person contact with people who may at times be angry, hostile, confused or frustrated.

Long periods of sitting and standing are necessary to complete work assignments.

This is a typical office environment requiring daily use of office equipment including a personal computer, multiple monitors, telephone, printer, copier, scanner, and fax machine.

Qualifications, Required & Requested Skills

Minimum Qualifications

The qualified candidate must have a high school diploma or GED, or equivalent life or work experience.

AND

Four (4) years of progressively responsible staff support experience in OJD at the equivalent of a Judicial Services Specialist 3 or above.

OR

Three (3) years of lead work experience at the equivalent of Judicial Services Specialist 3 or above, preferably gained in OJD.

OR

Three (3) years of recent experience supervising (directly or through lead workers) staff performing a wide variety of clerical or administrative support duties. The supervisory experience must include most or all of the following:

  • developing work procedures,

  • hiring or recommending hiring,

  • training,

  • assigning and reviewing work,

  • evaluating performance,

  • responding to staff concerns, and

  • handling disciplinary actions.

Note: A bachelor's degree in court administration, management, business or public administration, or a closely related field may be substituted for the required experience.

Special Qualifications

None.

Requested Skills and Attributes

(verifiable in your application)

  • Experience working as a court supervisor or leadworker.

  • Experience making decisions related to workflow, work priorities, and assignments.

  • Experience using a case management system.

  • Experience revising or drafting new policies, policy recommendations, or business process changes to adjust to new laws, rules, or technology.

  • Proficiency performing administrative duties on behalf of your employer with little direct supervision.

  • Proficiency working in and championing a paperless environment.

  • Proficiency using a computer to perform the majority of assigned workload.

  • Skill explaining rules, policies, procedures, and decisions.

  • Skill presenting information clearly and logically, both orally and in writing.

Additional Information

Application Instructions

You must complete and submit the application and respond to all parts of each supplemental question. OJD will not consider resumes or cover letters unless they are specifically requested in these instructions.

You must demonstrate in your application materials how your work experience and education meet the minimum qualifications, special qualifications, and requested skills and attributes, listed above.

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Newly hired employees are required to complete and sign the Employment Eligibility Verification (Section 1 of the Form I-9) no later than the first day of employment and provide evidence of identity and employment authorization to work in the United States within three (3) business days. See Form I-9 for questions about acceptable verification documents. The Oregon Judicial Department does not offer visa sponsorships.

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Salary

The Judicial Department's practice is to begin employees at the first pay step. However, a higher starting pay rate may be considered depending upon the applicant's education and experience.

Conduct Expectations

Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department.

Questions and Support

If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

For technical help with your login or online application issues, online resources are available at https://www.governmentjobs.com/home/applicationguide. You may leave a voicemail at 855-524-5627 from 6:30 a.m. to 5:30 p.m. (Pacific Time), Monday – Friday. It may take up to 24 hours to receive a response. If you do not receive a response after 24 hours, you can email technical support at support@governmentjobs.com.

Oregon government job application information and resources are available at http://www.oregon.gov/jobs/Pages/index.aspx.

For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.

THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.

The Oregon Judicial Department offers an attractive benefit plan which provides 95% contributions toward Public Employees Benefit Board (PEBB) sponsored individual and family medical and dental insurance. The insurance contributions are pro-rated for employees who work less than full-time.

Retirement benefits include participation in the Public Employee Retirement System (PERS) or the Oregon Public Service Retirement Plan (OPSRP), depending on eligibility.

Other benefits include paid holidays, paid vacation, and sick, personal, and bereavement leaves. Optional benefits include life insurance, long and short term disability, long term care insurance, and participation in the Oregon Savings Growth Plan (deferred compensation).