Management Sciences for Health Procurement Analyst in Kyiv, Ukraine
The Procurement Analyst is responsible for supporting procurement activities in Ukraine with the purchasing of goods and commercial services in accordance with donor regulations and MSH policies through competitive solicitations for the purchasing of goods and commercial services.
He or she is responsible for ensuring the smooth operation of technical efforts and field activities by providing procurement and purchasing support to facilitate the implementation of the activities under SAFEMed in Ukraine.
The Procurement Analyst ensures that procurement activities are conducted according to MSH regulations, standard operating procedures and good business practices.
Procurement Support (100%)
Receive purchase requests and under the oversight of the Finance and Operations Manager, create purchase orders, track status of procurement actions, and provide on-going feedback to project and office staff on next steps. Continue tracking throughout the process, up to and including delivery of goods to final destination.
Prepare documents such as Request for Quotations (RFQs) and complete terms and conditions, email RFQs to vendors, track receipt of quotes/proposals, analyze quotes/proposals, select vendors, develop purchase orders/contracts, and ensure written prior approval is received from the donor when required prior to making a purchase.
Assist in developing of and issuing Request for Proposals (RFPs) and maintain resulting contracts, as delegated by the Director of International Procurement. Assist in sourcing products on the Internet.
Ensure regular clearance verifications are obtained on all active vendors.
Support in checking the delivery of goods/service from local vendors by contacting vendor through telephone and getting PODs. Scanning PODs with all related necessary documents, cross checking PODs against the purchase orders that were issued.
Request/initiate payment of local procurement in attaching all the necessary documents and follow up until the final approval. Transfer the document to finance for payment after approval.
Process invoices (reconcile with purchase order, packing slip, and confirmation of receipt) for all purchases made for assigned countries. Provide necessary supporting documentation to Accounts Payable as needed.
Collect and mange product samples from local vendors when required.
Assist in maintaining and updating the inventory documentation list
Provide a harmonious working environment which conforms to all legal and procedural requirements of the operations of MSH within Ukraine.
- Required: Bachelor's Degree
Required: 2 years of experience
Preferred: 2-4 years of purchasing/analyst experience
Knowledge and Skills
Skilled in Google docs, Google drive, Microsoft Office including Excel, Word, and Power Point.
Knowledge of donor procurement regulations, including FAR and AIDAR preferred.
Detail-oriented with excellent interpersonal skills and ability to work in a team.
Demonstrated organization, planning, time-management, and problem-solving skills.
Experience with managing the logistical aspects of workshops, training courses or meetings, including assistance with arranging for the travel, lodging, and registration of participants.
Fluency in Ukrainian and strong ability to communicate in English including reading, writing, and speaking skills. Proficiency in Russian is helpful.
Ability to work independently, prioritize tasks and to take initiative.
Experience in administration of complicated processes.
Advanced negotiation skills.
Experience with Ukrainian public health sector preferred.
Core Job Competencies
Functional competencies: ability to gather and analyse information in order to make appropriate decisions for procurements. Self-motivated and well organized with a strong ability to set priorities and meet deadlines. Understanding of ethical procurement and avoiding conflicts of interest.
Ensuring delivery of results: client focus, managing and measuring work, information sharing, priority setting, and problem solving.
Core personal competencies: ethics and values, integrity and trust, listening, and written communication.
Core MSH competencies: adaptability, communication, problem solving, creativity and innovation, timeliness of work, quality of work and team relationships, and resource utilization.
Travel requirements: ability to travel throughout Ukraine up to 10% of the time.
Keyboard use, Pulling drawers, Lifting papers <10lbs.
Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.
Finance and Operations Manager
Dept/Unit: GEN (General)
Project/Program: A543 - SAFEMed
External Company URL: https://www.msh.org