Clinton Health Access Initiative Finance and Administration Officer in Jakarta Pusat, Indonesia

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

Finance Administration:

  • Receive and process local invoices for payment to vendors or employees

  • Process payments thru Cash and Bank transfer and ensure that adequate supporting documentation is obtained before payments are processed

  • Accurately record daily transactions in QuickBooks regularly and prepare monthly bank reconciliations statements for review each month

  • Prepare documentation for payment transactions including but not limited to advances, petty cash voucher, in-house transfer, checks and transfer form

  • Ensure all transactions are supported with proper and complete documents and in alignment with CHAI financial & compliance manual as well as donor requirements

  • Ensure all transactions are entered into the correct account code and then ensure proper distribution to the current Project ID and Grant ID

  • Check programmatic advances settlement and ensure all supporting documents are attached and sufficient

  • Prepare coding and journal entries for posting purposes into QuickBooks

  • Maintain a hard copy and electronic filing retention system for all finance records in order to comply with auditing practices

  • Responsible for income tax deduction and payment for PPh Pasal 4 (2), 21/26, 23/26 by using e–billing and e-SPT, as well as tax reporting in a timely manner

  • Responsible for Jamsostek payment in a timely manner

  • Manage petty cash and ensure that all expenses have supporting documentation attached to ensure accountability of the funds

  • Ensure office running cost bills are paid in a timely manner

  • Check travel request, travel advances and travel expense claim report prior to approval and payment release

  • Prepare journal vouchers for any transactions and adjustments

  • Conduct Cash Count on a regular basis

Administration/HR:

  • General office support

  • Coordinate meetings and minute taking in all relevant meetings

  • Event assistance and coordination

  • Diary management for Country Director

  • Coordinate travel arrangements (flights, hotel bookings and car hire) as and when required

  • General clerical duties: photocopy, fax, file and distribution of mail

  • Maintain records management systems

  • Visitor relationships - pick up, arrange accommodations as and when required

  • Assist with ad hoc administrative duties

  • General administrative correspondence with UIF and WCA

  • Review Medical Aid statement on a monthly basis and identify any irregularities

  • Track employee training needs and provide feedback on courses/exercises completed

  • Track employee leave balance and circulate to respective employee on a regular basis

  • Perform other tasks as assigned by Supervisor/Country Director

  • The candidate should hold a degree in accounting, finance, business administration or other related field

  • Minimum 5 (five) years relevant work experience in finance/accounting and administration/HR with development works /INGO

  • Familiar with QuickBooks

  • Able to communicate verbally and in writing in English and Bahasa

  • Able to work independently and effectively in high-pressure, fast-paced environment and handle multiple tasks simultaneously

  • High levels of proficiency in Microsoft Word, Excel, PowerPoint, and internet applications

  • Demonstrated strong analytical and problem solving skills

  • Proven customer service orientation and ability to work collaboratively with diverse finance and non-finance groups

  • Able to build and maintain effective relationships with the team, colleagues and external partners

  • Experience with project based accounting systems and procedures

  • Experience in identifying and analyzing internal control

  • High standard of personal and professional integrity

  • Show maturity, fast learner, responsible, self-motivated, flexible and adaptable

  • Must exhibit a flexible work attitude: the ability to work productively in a team environment and a matrix organization, as well as independently, and the ability to meet unexpected demands

  • Excellent time management skills

External Company URL: http://www.clintonhealthaccess.org/

Street: Jl. Pekalongan 7 Menteng