The Walt Disney Company Executive Secretary in Glendale, California
The Creative Organization for Disney Parks, Experiences and Consumer Products - Marketing & Sales has an Executive Secretary opportunity to support the Directors in Glendale, CA. The role will coordinate multiple meetings and calendars, make appropriate decisions and take a proactive approach to ensuring the office is organized and efficient. Perform as a proactive member of the team while supporting the Executive(s) and contributing ideas for continuous improvement and providing back-up support to the other administrative team as appropriate. Assist in supporting cast members with day to day needs of the teams.
Seeking a candidate with exceptional delivery of assertive professionalism, a self-starter able to anticipate needs and handle confidential information, offer creativity to initiate enhancements and maximize work products, drive work products and showcase action-oriented follow-through, master technology and a variety of computer programs, be flexible with work schedule and meet impromptu demands.
Provide day-to-day administrative support to two creative directors and teams.
Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
Provide additional administrative and office support such as answering incoming phone calls, detailing messages, distributing mail, filing, photocopying, scanning and tracking documents, and ordering supplies
Assist with the creation of PowerPoint presentations (i.e. understand and translate information into most concise format, etc.)
Keep call list up to date and roll calls (email when calls come in and keep record and remind)
Interaction with various internal departments, external organizations, executive management, globally
Handle all contact management tools/resources
Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail)
Assist with special projects as needed
Basic Qualifications :
Polished professional admin with a minimum 5 years experience supporting at the executive level within large, creative or marketing environments or with an advertising agency.
Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports)
Excellent knowledge of computers and their software applications; Microsoft Outlook, Word, Excel and PowerPoint. Strong knowledge of SAP, Travel & Expense policy and conference room technology required.
Strong organizational skills and ability to handle highly discrete and confidential information.
Able to juggle multiple projects/tasks at once while remaining positive, poised, calm, and low key
Highly meticulous, solution oriented, extreme attention to detail, organized, flexible, approachable and friendly but assertive
Understand and intuitively anticipate needs and demands for these key creative executive leaders.
Attention to detail and excellent proofreading skills, especially under time constraints
Ability to work as a team member and meet deadlines
Preferred Education :
- Associate or Bachelor’s degree preferred
Additional Information :
Job ID: 563657BR
Job Posting Company: Disney Parks & Resorts