Everett Community College Fiscal Analyst 2- Accounts Payable in Everett, Washington

Fiscal Analyst 2- Accounts Payable Posting Number: 02124 Department: Admin Services Job Summary/Basic Function: -Provide excellent customer service while assisting departments, students, and vendors with account information and accounting procedures. -Review and process for payment or accrual purchase orders and requisitions, invoice vouchers, voucher distribution forms, unemployment taxes and sales & use tax remittance in accordance with the policies and procedures of Everett Community College, State Board for Community and Technical Colleges, Office of Financial Management, and generally accepted accounting principles. -Identify and resolve discrepancies in records or documents including researching records and making necessary adjustments to vendor accounts or accounting records. -Track and process vendor credit memos. -Communicate issues and resolutions to college departments and vendors as needed. -Verify fiscal reports for accuracy. Using purchasing and accounting software, investigate and correct entries, budget codes, or documents prepared by others to ensure accuracy of information and compliance with established policies and procedures. -Analyze, prepare, review and enter journal vouchers. -Release check batches. -Maintain vendor address information and accounts payable tables. -Maintain, review, complete, issue, and file W-9s, Leasehold Tax returns, Report of Unclaimed Property and other returns as required by Federal and State agencies. -Compile and interpret information of a specialized nature to prepare reports for management. Review automated reports for accuracy. -Sort and file records, reports, copies of checks issued and other accounting documents. -Cancel and reissue checks as necessary. -Assist in the accounting year-end close process by coordinating with purchasing to close out all open purchase orders and liquidate all outstanding encumbrances. -Establish deadlines for vendor payments, manage the auto accrual process and prepare journal vouchers as needed to record expenses in the proper fiscal year. -Provide input on internal controls and protection of college assets. -Lead, coach and train co-workers performing A/P functions. Monitor and review their work as part of the training process. Minimum Qualifications: -Associate degree which includes 18 quarter or 12 semester hours in accounting -Intermediate to advanced level skills in Microsoft Office Suite, including Access, Word and Excel -One to two years of experience in the accounts payable function in a complex environment -Experience working in a diverse culture -Experience providing excellent customer service to internal and external customers -Excellent verbal and written communication skills -Experience researching and successfully resolving accounts payable issues -Experience working independently with minimal supervision -Knowledge of sales and use tax Preferred Qualifications: N/A Physical Demands: Everett Community College follows the Americans with Disabilities Act (ADA ) and provides the following information as a guideline for applicants: • Ability to operate office equipment • Ability to read and verify data and prepare various materials • Ability to exchange information on the phone or in person Work Hours: Regular d