Federal Highway Administration Pathways Student Intern- Civil Rights- Federal-Aid Assistant in Columbus, Ohio

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Duties
Summary

This is a Student Internship position under the Pathways Internship Program. To qualify for this Internship, you MUST be a continuing student enrolled or accepted for enrollment for the current/upcoming semesters for the duration of the internship as a condition of employment, taking at least a half-time course load. You will be required to provide documentation to support eligibility. Students may be employed throughout the academic year.

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Responsibilities

The Student Trainee (Civil Rights Federal Aid Assistant) will assist in providing clerical and administrative support services such as:

  • Work closely with teams to create technical assistance tools, improve knowledge management practices, and communication tools for the division offices.
  • Research and obtain information, handle administrative matters, and assist in managing conferences and meetings related to office programs.
  • Assist in monitoring the distribution and expenditure of the Disadvantaged Business Enterprise (DBE) Supportive Services Program.
  • Collect and analyze relevant information to create data visualization tools for meetings and presentations.
  • Serve as technical support for the FHWA Civil Rights Connect system.
  • Assist with developing monthly, quarterly, and yearly reports for the Title VI, Americans with Disabilities Act/Section 504 and DBE/Contractor Compliance Teams.
  • Develop budget spreadsheets and monitor budget and expenditures for the office.
  • Assist with office correspondence, tracking and controlling the flow of correspondence.
  • Perform other related duties as assigned.
Travel Required

Not required

Supervisory status

No

Promotion Potential

07

  • #### Job family (Series)

0399 Administration And Office Support Student Trainee

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  • Assistants, Office
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  • Requirements

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Requirements
Conditions of Employment
  • You must be a U.S. Citizen and meet Pathways Internship requirements
  • Submit application and resume online by 11:59 PM EST on the closing date
  • Review Required Documents Section as documents are required by closing date
  • This position is NOT telework eligible; intern must work onsite
  • You must be at least 16 years of age

CONDITIONS OF EMPLOYMENT:

  • UNITED STATES CITIZENSHIP: Must be a U.S. citizen to apply for this position.
  • SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
  • INTERNSHIP: Must meet the requirements for the Internship Program.
  • PROOF OF ENROLLMENT: Must be enrolled at least half time at a qualifying educational institution pursuing a qualifying degree or certificate at least half-time.
  • BACKGROUND INVESTIGATION: Must complete a background investigation.
  • DECLARATION FOR FEDERAL EMPLOYMENT: Selectee is required to complete a Declaration for Federal Employment (OF-306) to determine suitability for federal employment.
  • STUDENT STATUS: You must maintain status as a current student while on this appointment.
  • DEGREE: Must be related to the position.
  • WORK SCHEDULE: Intern should be able to work at least 20 hours per week, depending on academic schedule, and preferably full-time during the summer. This position is not eligible for telework.
  • PHYSICAL LOCATION: Intern will be required to work onsite. Intern will work at the division office listed under duty location(s).
  • TRIAL PERIOD: The intern is in a trial period throughout the entire Pathways Internship appointment.

You must sign a Pathways Internship Program Participant Agreement; furnish course registration information at the start of each school term; and provide verification of academic status (transcript) at the end of each academic term.

Qualifications

This position has an education requirement. Unofficial transcripts will be accepted in the application package. Official transcripts will be required prior to a final offer of employment.

To meet the minimum qualifications for this position, you must meet the education requirements for the grade at which you are requesting consideration.

GS-4 Completion of two academic years of post-high school study or associate's degree.

GS-5 Completion of four academic years of post-high school study leading to a bachelor’s degree or four academic years of pre-professional study

GS-7 Completion of one academic year of graduate level education; OR bachelor’s degree with Superior Academic Achievement as defined in the Office of Personnel Management (OPM) Qualification Standards Handbook; OR five academic years of pre-professional study.

Superior Academic Achievement- In the upper one-third of graduating class; OR a GPA of 3.0 or higher out of 4.0, as recorded on official transcript, or based on courses completed during final 2 years of curriculum; OR a GPA of 3.5 or higher out of 4.0, based on average of required courses completed in major or required courses in major completed during the final 2 years of curriculum.

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website - click here. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.

For the definition of a qualifying educational institution, please use the following link: click here Eligibility: Applicants must meet the definition of a Student, click here for additional information: https://www.opm.gov/policy-data-oversight/hiring-information/students-recent-graduates/

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4

Grade qualifications must be met prior to start date.

*Applicants must meet all qualification requirements by the closing date of this announcement. *

Education

This is an Excepted Service appointment. As a part of the Pathways Internship Program, the appointment may be extended until the selectee's projected graduation date, plus 120 days. Upon graduation, depending on the qualifications and the Agency’s need the student intern may be converted without a break in service to a term (time-limited) or permanent appointment, to a position that has a career ladder target up to the GS-12, provided they are a US citizen who has worked at least 640 hours in an appropriate program and has received a favorable recommendation from the supervisor for retention. There is no guarantee of a permanent position following this internship. Selectee is on a trial period while on a Pathways Internship appointment.

*This is an Excepted Service Appointment for an initial period expected to last for more than 1-year. *

For more information on the Pathways Program, please visit: https://www.opm.gov/policy-data-oversight/hiring-information/students-recent-graduates/#url=Program-Fact-Sheets

For a list of accredited institutions, please visit: *http://ope.ed.gov/accreditation/*.

You will be required to provide documentation to support eligibility.

Additional information

If selected, you will be required to sign a Pathways Participant Agreement. Interns may work full-time during the summer and a flexible part-time work schedule during the school year (based on agency needs) while continuing their education.

You will be in a trial period throughout your entire Pathways Internship appointment. If selected by management, you are required to complete a Declaration for Federal Employment (OF-306) to determine your suitability for federal employment and to authorize a background investigation.

This is an Excepted Service appointment. As a part of the Pathways Internship Program, the appointment may be extended until the selectee's educational program requirements have been completed. You may be converted, without a break in service to a term (time-limited) or permanent appointment upon graduation provided that you are a US citizen who has worked at least 640 hours in an appropriate program and receive the recommendation of your supervisor for retention. There is no guarantee of a permanent position following this internship.

EEO STATEMENT*:* The Department of Transportation (DOT) maintains a model federal work environment that is free of discrimination. DOT ensures equal employment opportunity for employees and applicants for employment, regardless of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age, disability, sexual orientation, or protected activity.

Announcement may be used to fill similar positions with 90 days.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.

Once you complete and submit your application package, a review of your application will be made to ensure you meet the minimum qualification requirements for the job. Qualified students will be referred to the hiring manager in unranked order by veteran preference status: (1) Preference eligible having a compensable, service-connected disability of 10 percent or more; (2) all other candidates eligible for 10-point veteran preference; (3) candidates eligible for 5-point veteran preference; and (4) candidates not eligible for veteran preference.

You will not be considered for the position if any part of the application or supporting documentation is incomplete. Falsifying your background, education, and/or experience is cause for not hiring you or adverse action after hiring.

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

Drug test required

No

  • Required Documents

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Required Documents

ALL Applicants must provide a resume that fully supports the required specialized experience and was created within USA Jobs Resume Builder and respond to the vacancy questions by the closing date of the vacancy.

The following is a list of documents that are only required based on the type of position and consideration for which you are applying. Please review each of the following sections to determine which, if any, additional documents you need to provide with your application.

Current Resume: Needs to be created within USA Jobs Resume Builder and required from all applicants.

Completed Questionnaire.

College Transcripts: Copies of your transcripts which includes courses currently in progress. “Unofficial” transcripts are acceptable. (Prior to appointment, an official transcript will be required.) Required from all applicants who are currently enrolled. Students enrolled in a degree program can apply if the anticipated graduation date is within six months of closing date of this announcement. Graduation transcript must be received before start date.

Acceptance Letter of Enrollment: A letter from the educational institution that confirms the following: The degree/diploma program in which you have been accepted and that you will be enrolled on at least a half-time basis. Required from all applicants who have been accepted for enrollment.

Department of Defense Form DD-214: Official document verifying creditable military service (if applicable).

Standard Form 15: Application for 10-Point Veteran Preference, to adjudicate individuals' claims for veterans' preference (if applicable).

VETERANS: Your last DD214, Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility. it need not be official.

  • If you are applying to a vacancy opened to all US Citizens under category rating and wish to be considered as a preference eligible, you need to submit a copy of your DD214.
  • If you are claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. An SF-15 is desired, but not required.
  • If you are applying to a vacancy opened Status and you are requesting consideration under Veteran's Employment Opportunity Act (VEOA) (https://www.fedshirevets.gov/job/shav/#veoa), you need to provide a copy of your last DD214, which verifies your military service dates, reason for separation, OR certification of separation that shows a discharge date within 120 days of the closing of this announcement, and eligibility for consideration under the Veterans Employment Opportunity Act.

Veterans Administration Letter: Official document verifying total compensable disability based on military service (if applicable).

Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJobs does NOT ensure inclusion with your application to our system. You must verify that the documents are in the system with your application prior to final submission.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Benefits include health and life insurance, annual and sick leave, and retirement benefits. Explore the major benefits offered to most Federal Employees here.

Real solutions to meet genuine challenges. Innovative ideas to take on growing realities. That's the Federal Highway Administration - Leaders in Paving the Way on the Road to Success

The Department of Transportation (DOT) is ranked #4 in the 2017 best places to work in the Federal Government!

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than midnight Eastern Time on the closing date of the announcement.

  • To begin, click the "Apply Online" button on the job announcement posting.
  • Follow the directions to register, submit all required documents and complete the assessment questionnaire.
  • You may review your saved application(s) at https://my.usajobs.gov. If you are having difficulty applying online, please contact the DOT Automated Staffing Office via email at Transjobs@dot.gov.

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Agency contact information
Automated Staffing Office
Phone

000-000-0000

Fax

000-000-0000

Email

TRANSJOBS@dot.gov

Address

DOT, FEDERAL HIGHWAY ADMINISTRATION Submit Application and Documents Online 1200 New Jersey Ave SE / HAHR - 50 Washington, District of Columbia 20590 United States

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Next steps

Once the application process is completed in its entirety, a review of your application will be made to ensure you meet the job requirements. Qualified applicants will be referred to the hiring manager for further consideration and possible interviews.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/510880900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 09/14/2018 to 09/24/2018

Service: Competitive

Pay scale & grade: GS 04 - 07

Salary: $30,779 to $55,451 per year

Appointment type: Internships - Excepted Service Appointment for an initial period expected to last for more than 1-year.

Work schedule: Part-Time - Part Time