Keeper Security, Inc. Office Manager in Chicago, Illinois
We are looking for a rockstar Office Manager for our Chicago office.
Keeper’s Office Manager in Chicago is responsible for managing daily office operations in our fast-paced, fun-filled office in the West Loop as well as remotely managing our El Dorado Hills, California office. You’ll report directly to the CEO and will manage the core office activities, including administrative assistant duties, reception, supplies, travel and team events.
Here’s what we need from you:
Direct and own all office management, including reception, building access, mail services, conference services, catering, basic technical support and general clerical support for both Chicago and California offices
Plan and organize all office events, parties, team building outings, functions and meetings, including venues, food, transportation and communication
Oversee office procurement of general office supplies, office equipment, furniture, capital office assets, etc. ensuring supply inventory is sufficient and spending is within budget
Maintain a unified working relationship with teams in our US offices (California/Illinois) and Ireland
General errands, administrative tasks and data entry as required
Reception & Administrative Support
Our Keeper brand is vital to our success; our Office Manager is responsible for greeting all visitors in a professional and welcoming manner.
Provide administrative assistant duties to our executive team including calendar maintenance, travel, errands, clerical tasks, etc
Book travel for Keeper team members, including local transport, flights, accommodation and travel insurance
Communicate with all Keeper US team members (in close coordination with Ireland staff) providing regular updates on company news
Ensure the office is maintained at a high standard at all times that is compliant with workplace safety and conducive to producing a creative and collaborative environment.
Liaise with building management, facilities vendors, and office subcontractors to ensure work is performed in a manner that is satisfactory
In conjunction with cleaning staff, maintain kitchen cleanliness including responsibility for the dishwasher, coffee machine, fridge and trash.
Responsible for ordering beverages, snacks and food to keep our troops fueled and happy
3 years professional experience in similar office management or administrative assistant role
A people person, as we value personality fit more than anything! We’re looking for someone outgoing who can make everyone feel welcome at Keeper.
Experience booking travel and calendar management for executives
Professional judgment and the ability to bring work over the finish line autonomously
A positive-minded, team-oriented, diligent, organized, timely and detail driven person
Strong organizational skills and an attention to detail
A creative flair and the desire to contribute to the culture of entrepreneurialism
A love for a fast-paced, agile and dynamic environment. No two days are the same!
Tech savvy. This means you’re an expert with Google Drive, Gmail, Google Calendar, Google Docs and MS Office including Word and Excel.
Keeper offers competitive compensation packages with great benefits, a positive culture and a work environment that rewards creativity, positive energy, collaboration, loyalty and results.
Keeper offers a respected work-life balance and a career you can sink your teeth into. You'll work alongside people with a positive attitude who are empowered to make a difference and collaborate with the smartest people on the planet.
Benefits and job perks make a huge difference. At Keeper, we believe benefits are a meaningful piece of the total value proposition and part of what makes Keeper great!
Health Insurance & Wellness Benefits
- Medical, Dental, Vision
Vacation & Time Off Benefits
- A generous PTO plan that celebrates your commitment and seniority.
- Casual dress, outings, stocked kitchen, regular lunches.