MedFocus Procurement Operations Profess in Bridgewater, New Jersey
A major pharmaceutical company is seeking a Procurement Operations Professional located in Bridgewater, NJ.
The Procurement Operations Professional may have Procurement and/or Contract responsibilities depending on the needs of the Department. They may be required to switch between responsibilities as the need arises.
Procurement Fully manage transactional activities for low value, low risk and non repetitive purchases under a given threshold Ensure compliance with local contract approval policies and spend management strategies; function as process path gatekeeper Review all purchase requisitions for data entry for accuracy and compliance Responsible for the correction of any transmission errors of the purchase order Responsible for compliance with each step of the local procurement process and policies Perform SOX controls Level 2 Issues Resolution Assist end users with data entry, completion of the purchase requisitions, and purchase order revisions Interact with suppliers in case of issues related to the receiving of goods and services (quantity, quality and late delivery management) and communicate with sourcing (feedback) Interact with accounts payable regarding any purchase order issues with payment of the invoice Perform monthly Purchase Card Order reconciliation / Ensure Amex payment terms are met Issue and dispute resolution SOX Documentation filing requirements AP / Controller requests Procurement policies and best practices Interface as needed with internal customers, suppliers, buyers, department in charge of technical support for SAP/NEXTS (if applicable), finance department, accounting department Contract Create and manage Contract Workspace contents and tasks in NEXTS including entering of pricing terms from sourcing events, selecting appropriate templates, following policies and procedures in determining the routing of contracts, facilitate the contract approval process and work with business owner to facilitate contract execution Monitors the progress of contracts through the contract process and all phases through contract completion Manage all contract publishing process including scanning retrieval and uploading of executed contracts into NEXTS and communicatesPOreference number to internal and external customers Ensure compliance with several different local contract approval policies and spend management strategies; function as process path gatekeeper and reviews all contract requests against local Contract Approval Policies Maintain the accuracy and consistency of contract information Performs SOX controls (review Contract Approval Policy, Delegation of Authority of contract signatories and compliance with records retention policies), and support compliance with CIA as needed Obtain appropriate documentation for supplier set-up Generate various reports and status updates as needed Liaison w/ business owner and suppliers for issue resolution Deal with confidential information Assist/support buyers upon request for sourcing activities to perform RFP transactional tasks when appropriate including data entry , documentation support, and project close out activities
Skills: Excellent understanding of Procure to Pay process including financial, accounts payables and procurement process and systems (SAP, Ariba) Solves and works independently and with team to solve complex problems Ability to be work efficiently under pressure with little supervision, deliver high level of customer service and proven track record of following through with assignments meeting strict deadlines Ability to adapt and drive change, begins new tasks, assumes responsibility and makes decisions in line with process assessment Proper set up ofPO’s to facilitate accounting, tax, & other requirements Understanding of contracts and business, legal & financial terms and conditions including business specific requirements (i.e. tax, language, government, etc.) Qualified candidate should possess excellent organizational skills and a systematic approach to work with care taken over detail and due regard to confidentiality Must possess efficient analytical skills; attention to detail, diligently follow up on many items that are simultaneously in various stages of completion Plans, prioritizes, organizes and completes work to meet established objectives Ability to prioritize and manage multiple projects simultaneously Must a be a self-starter - have a high degree of personal initiative Strong interpersonal skills Flexible disposition, effectively demonstrates competencies
Education: Bachelors degree preferred.
1 – 3 Years: Minimum of two (2) years’ experience in purchasing/procurement/sourcing setting within the pharmaceutical industry preferred.
3 – 5 Years: in a directly related position in a corporate and/or legal environment
Experience must include knowledge of sourcing, procurement and contract management Understanding of contracts and business, legal & financial terms and conditions
Min Salary: $0.00
Max Salary: $0.00