State of Maine, Bureau of Human Resources Planning & Research Associate I - Maine Emergency Mgmt Agency in Augusta, Maine

Planning & Research Associate I - Maine Emergency Mgmt Agency

Augusta, Maine, United States

Full-time

Opening Date: September 10, 2018

Closing Date: September 21, 2018

Job Class Code: 0039

Grade: 20

Salary: $ 33,550.40 - $45,198.40 Annually

Department: Department of Defense, Veterans & Emergency Management

JOB DESCRIPTION: This is a professional services position in planning and research development to provide administrative and financial support to the Maine Emergency Management Agency (MEMA) and the State Emergency Response Commission (SERC), required under the Emergency Planning and Community Right-to-Know Act (EPCRA). Responsibilities include collecting, analyzing, and presenting reports, facts, and financial statistics relevant to MEMA and the SERC to ensure comprehensive and effective response to emergencies throughout the State of Maine. Work is performed under the direction and supervision of the MEMA Finance Directorr. Both external and on-the-job training available. Statewide travel may be required.

JOB DUTIES INCLUDE BUT ARE NOT LIMITED TO:

  • Assisting MEMA and the Technical Hazards Unit with providing financial and administrative oversight, training, and overall program assistance to the Local Emergency Planning Committees (LEPC’s) and the facilities and plans therein subject to EPRCA

  • Ensuring compliance with federal, state, and local legal requirements of the SERC to include those provided by the Office of Management and Budget (OMB)

  • Advising and providing program expertise to LEPC’s and facilities to include assisting with hazardous material inventory reporting and submissions for facilities that carry extremely hazardous

  • Collecting fees, analyzing and disseminating information received from facilities that store and report hazardous substances and reconciling account information for all SERC revenue

  • Provide assistance in reviewing emergency response plans developed by the LEPC’s and identify facilities as directed

  • Maintaining accounting controls by preparing records of accounts payable and receivable to include reconciling any financial discrepancies

  • Following procedures for receiving and processing public requests for information

  • Maintaining customer confidence and protecting operations by keeping financial information confidential

  • Utilizing CAMEO and other web-based programs to assess risk to the community from facilities that store hazardous substances

  • Assisting with the facilitation, coordination and development of statewide plans to be implemented for comprehensive and effective response to hazardous materials emergencies

  • Supporting the State of Maine and bordering states by providing Emergency Management support during disasters as needed, specifically in relation to technological hazards

  • Collaborating closely with the business office to obtain, document, record, correct and ensure compliance

  • Maintaining records to include capital items, rosters, training deliverables and other support records as needed

  • Planning, scheduling, and coordinating SERC related business as required

  • Producing detailed, cogent, and timely reports to include conclusions and recommendations

  • Preparing and presenting reports in an orderly and professional manner

  • Providing reliable and professional customer service

  • Maintaining MEMA purchases, contacts and monthly services invoices

  • Processing and reviewing travel reimbursements, assigning proper grant coding, making sure that appropriate documentation is attached

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

  • Knowledge of emergency management and hazardous material program principles and practices

  • Knowledge of the laws, rules, and regulations applicable to assigned specialty area

  • Knowledge of accounting, finance and reporting skills

  • Knowledge of basic and advanced computer programs and/or financial reporting tools

  • Knowledge of the billing and collections field

  • Ability to read complex plans and specifications

  • Ability to prepare clear and comprehensive plans, reports and recommendations

  • Ability to communicate effectively across all communications mediums

MINIMUM REQUIREMENTS: A 6-year combination of education, training, and/or experience providing a knowledge of the principles of research and planning or other closely related field – OR – an equivalent combination of related military or civilian experience and/or training.

Preferred candidates will have a Degree in a business or finance related .

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, copies of post-secondary transcripts, licensing, registration and certifications. If you require a paper application, please contact Human Resources at 623-6700

Contact Information:

Mary-Jayne Monroe, Human Resources, at (207)623-6736 or Mary-Jayne.Monroe@maine.gov.

Benefits:

The value of State’s share of Employee’s Retirement Contribution: 15.37% of pay

The value of State-paid Dental Insurance: $13.13 biweekly.

The value* of State-paid Health Insurance:

90% State Contribution = $400.21 biweekly / Employee pays:10% = $44.47 biweekly

*The level of the actual value of state paid Health Insurance will be based on the employee's wage rate and status with regard to the health credit premium payment.

Maine State Government is an Equal Opportunity/Affirmative Action employer. We provide reasonable accommodations to qualified individuals with disabilities upon request.