Ontario Institute for Cancer Research Administrative Assistant in Toronto, Ontario

Administrative Assistant - Toronto, Ontario

Position: Administrative AssistantSite: MaRS Centre, TorontoDepartment: Genome TechnologiesReports To: Program ManagerSalary: Commensurate with level of experienceHours: 35 hours/weekStatus: Full Time, Permanent

The Ontario Institute for Cancer Research (OICR) is seeking an Administrative Assistant to support the Genome Technologies Program (GTP). The Administrative Assistant will provide full administrative support to the GTP and Program Manager, while maintaining a high standard of professionalism, confidentiality and teamwork.

Responsibilities to support Genome Technologies include:

  • Provide administrative support to the GTP Program Manager and other staff as needed;

  • Coordinate lab reagent and supply orders, assist with inventory tasks;

  • Maintain office supply inventory and order supplies as needed;

  • Coordinate and track the submission of invoices and expenses;

  • Reconcile P-Card statements with monthly invoices and other expenses (travel, conference fees, etc.);

  • Liaise with other administrative assistants and Program Managers within OICR and external stakeholders, including executive staff;

  • Organize and maintain electronic and manual files in accordance with OICR policies and procedures;

  • Maintenance of contact and distribution lists;

  • Performing other duties consistent with the job classification, as required.


  • Completion of Grade XII or recognized equivalent;

  • Completion of a recognized post-secondary secretarial arts program at the certificate level or equivalent;

  • Previous experience in a comparable administrative role in a research institution;

  • Completion of some post-secondary education or equivalent work experience preferred;

  • Excellent MS Office Suite skills (Word, Excel, PowerPoint, Outlook);

  • Ability to analyze basic data and information;

  • Excellent verbal and written communications skills;

  • Excellent interpersonal and customer service skills;

  • Proven ability to multi-task and manage projects;

  • Demonstrated ability to work in a fast paced environment;

  • Demonstrated ability to use good judgment in assessing difficult situations.

OICR is an innovative cancer research institute located in the MaRS Centre in the Discovery District in downtown Toronto. OICR is addressing significant challenges in cancer research with multi-disciplinary, multi-institutional teams. New discoveries to prevent, detect and treat cancer will be moved from the bench to practical applications in patients. The OICR team is growing quickly. We are innovative, dedicated professionals who bring expertise to each of our roles. We are looking for individuals interested in being part of a culture of excellence that will result in Ontario being recognized internationally as a leading jurisdiction for cancer research.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Research and Innovation.

For more information about OICR, please visit the website at www.oicr.on.ca.

POSTED DATE: December 1, 2016 CLOSING DATE: December 15, 2016

OICR is an inclusive employer dedicated to building a diverse workforce. We encourage applications from all qualified candidates and will accommodate applicants’ needs throughout all stages of the recruitment and selection process. Please advise the Recruiter to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation will be addressed confidentially.

The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted. Candidates will be expected to provide their current employer as a reference.

Resume Format: If you elect to apply, you will need a text or HTML version of your resume so that you can cut and paste it into the application box provided. Before you submit the completed application, you will be asked to attach one or two files to your application. Please attach your resume as a .doc file.