NBC Universal Executive Administrative Assistant in New York, New York

Job Number 31015BR

Job Title Executive Administrative Assistant

Business Segment Ad Sales

Sub-Business Ad Sales Marketing

Posting Category Administrative Support

About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

Career Level Entry-Level

Country United States

State/Province New York

City New York

Responsibilities

NBCUniversal is seeking an Executive Assistant to support two Senior-level Executives in the Integrated Marketing group.

  • Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention

  • Coordination of travel arrangements

  • Overall management of busy calendars

  • Coordination, scheduling, and set up of meetings

  • Process and track expense reimbursements

  • Maintaining and updating contacts lists

  • Handling sensitive and confidential information with discretion

  • Maintain up-to-date and accurate filing system

  • Provide phone backup support to other EAs as needed

  • Assist with additional projects and other duties as required

  • Punctual, regular, and consistent attendance

  • Assist with current and/or prospective projects

  • Transcribe various business calls

Qualifications/Requirements

BASIC QUALIFICATIONS:

  • 1+ years prior relevant experience, supporting Senior-Level Executives

  • Exceptional communications skills (verbal and written) and strong interpersonal skills

  • Proficient with MS Office – Outlook/Word/Excel/PowerPoint skills are a must

  • Ability to successfully multi-task and meet deadlines

  • Excellent at problem-solving, taking initiative, and being very resourceful

  • Strong attention to detailELIGIBILITY REQUIREMENTS:

  • Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered

  • Willingness to travel and work overtime, and on weekends with short notice

  • Must be willing to work in New York.

  • Must be willing to submit to a background investigation

  • Must have unrestricted work authorization to work in the United States

  • Must be 18 years or older

Desired Characteristics

  • College degree required

  • Friendly with professional and positive demeanor, phone etiquette

  • Proactive, flexible, self-starter with a boundary less approach to working within a team

  • Demonstrates exceptional written and verbal communication skills

  • Ability to maintain confidentiality

  • Ability to multi-task

  • Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization

  • Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment

  • Ability to set up presentations and audio/video conferencing

  • Have an interest in Marketing and Ad Sales