PVH Corp. Administrative Assistant, Global Supply Chain - Calvin Klein in New York, New York
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Administrative Assistant, Global Supply Chain - Calvin Klein
The Administrative Assistant is responsible for providing administrative support to the Vice President, Global Supply Chain, Women’s; Vice President, Global Supply Chain, Men’s; and the Vice President, Technical Services.
PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:
Maintains contacts and calendar, appointment scheduling, departmental meetings, and conference arrangements
Handles logistics associated with meetings, appointments and conferences
Proactively manages and prioritizes incoming and outgoing communications; including external/internal mail, telephone calls, reports, etc.
Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources to facilitate supervisors’ review.
Makes travel arrangements and completes detailed expense reports. Confirms meetings and create itineraries for trips
Creates, formats and edits correspondence and presentations with precision and minimal direction
Follows up on various activities to ensure closure, completion and deadlines are met. May include, status updates, meeting follow-up, requests for information, projects, programs, events, etc.
Identifies & implements best practices in work processes & recap formats and standardizes usage
Process invoices and generate seasonal or quarterly reconciliation reports
Maintains filing system & references, Business Continuity Plan, and order office supplies
Facilitate new employee set-up
Works independently on specific projects as assigned
QUALIFICATIONS & EXPERIENCE:
- 5 years’ experience as an administrative assistant, preferably with experience supporting multiple executives.
- Bachelor’s Degree (or equivalent) preferred
Detail oriented and highly organized with a desire to maintain schedule, filing systems and calendar
Experience with booking and scheduling international executive travel is a must.
Strong sense of urgency; Strong prioritization & follow-up skills
Excellent at handling changing priorities; multi-tasking
Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
Must possess exceptional interpersonal skills
Must be proactive and resourceful with all tasks
Strong knowledge of Excel, Word & PowerPoint
It is the policy of PVH Corp. to ensure equal employment opportunities to all qualified persons without regard to race, gender, religion, age, national origin, citizenship status, disability, qualified veteran status, marital status, or sexual orientation.
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With a history going back over 130 years, PVH has excelled at growing brands and businesses with rich American heritages, becoming one of the largest global apparel companies. We have over 30,000 associates operating in over 40 countries with over $8 billion in revenues. We own the iconic Calvin Klein, Tommy Hilfiger, Van Heusen, IZOD, ARROW, Speedo*, Warner's and Olga brands and market a variety of goods under these and other nationally and internationally known owned and licensed brands.
*The Speedo brand is licensed for North America and the Caribbean in perpetuity from Speedo International, Ltd.