Northwell Health Spvr Admin Office in New Hyde Park, New York

Req Number 0010SE

Job Category General Clerical/Secretarial

Job Description

As Administrative Office Supervisor you will plan, organize and supervise department clerical staff and activities, perform diversified administrative/coordinative duties supporting Department Head and business operation and maintain flow and quality of department work.

Responsibilities Include:

  • Supervises, coordinates and leads the work of assigned clerical staff.

  • Hires, trains, disciplines and supervises staff. Evaluates performance and ensures appraisals are completed on a timely basis.

  • Trains new clerical staff members in department policies and technical procedures. Provides instruction related to new procedures, as required.

  • Approves vacation and holiday time, ensuring adequate department coverage at all times. Submits and reviews departmental payroll sheet.

  • Performs diversified administrative/coordinative duties supporting the Department Head and business operation:

  • Composing correspondence, reports, memoranda, etc.

  • Scheduling of all business appointments, meetings, etc.;

  • Maintaining files and records;

  • Taking minutes at meetings;

  • Performing receptionist duties;

  • Collecting payments;

  • Preparing statistical data;

  • Ordering supplies and maintaining inventory.

  • Plans, organizes and facilitates department clerical activities.

  • Reviews, evaluates and modifies clerical systems to maximize productivity and efficiency. Maintains flow and quality of work.

  • Analyzes operating practices (i.e. recordkeeping systems, forms control, office layout, suggestion systems, staff and budgetary requirements, performance standards) to create and/or revise systems / procedures.

  • Maintains and updates division manuals, as necessary. Issues and interprets operating policies.

Qualifications

  • High School Diploma or equivalent, required. Associates Degree or secretarial school graduate, preferred.

  • Minimum of three (3) years progressively responsible administrative support experience, required.

  • Typing 50 wpm, required. Data entry skills, preferred.

  • Working knowledge of PC applications, required.

  • Ability to communicate effectively.