Toyota Vendor Management Logistics & Facility Administrator in Dallas, Texas
Title: Vendor Management Logistics & Facility Administrator Location: US-TX-Dallas-Plano Other Locations:
Who we areCollaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to grow and challenge what’s possible with us. Who we’re looking forToyota’s Human Resources Department is looking for a passionate and highly-motivated Vendor Management Logistics & Facility Administrator. The primary responsibility of this role is providing general administrative support to the Talent Development team, managing vendor relationships and facility administration. Reports to the Manager of Training Delivery & Delivery Standards, the person in this role will support the Talent Development department's objectives while managing administrative functions, contractual obligations and acting as the primary contact person for Toyota’s Logistical Support Provider. What you’ll be doing
Vendor Management Support
Manage relationships with companies that supply solutions for the Learning Support team, ensuring these companies meet or exceed their contractual obligations. Some examples of activities include: delivering quality products and services on time, acting as the primary contact person for Toyota’s Logistical Support Provider, coordinating yearly planning sessions between internal stakeholders and vendors, and completing billing for vendor services. Identify, field and analyze internal customer requests related to Learning Support products and services. Recognize the nature, degree, and subject area of the requests, and provides a response that answers the customer’s immediate needs and aligns with Learning Support objectives. Administrative, Logistical, and Facility support to Learning Support program teams
Provide administrative support to Learning Support program teams for Talent Development activities, which may include: resolving Learning Management System (LMS) trouble tickets, providing logistical and facility administrative support for on-site and remote training, preparing and coordinating program materials delivery, setting up events and courses, providing administrative support for Requests for Proposals, Master Service Agreements, Non-Disclosure Agreements, Statements of Work, and Purchase Orders, researching best practices, transcribing and uploading interview and focus group information, generating reports, and maintaining calendars. General Administrative Support
Provide general administrative support, which may include: creating a variety of communication documents using Microsoft Word, Excel and PowerPoint, organizing and maintaining public mailing distribution lists and organization charts; copying, faxing, filing, distributing incoming mail, ordering research materials, renewing magazine and industry trade subscriptions, scheduling staff training classes and events; coordinating conference calls and web meetings, ordering an d maintaining team supply room, processing Learning Support team member relocations, and scheduling / coordinating Learning Support team member meetings with executives and key business unit personnel. Financial Related Responsibilities
Financial related responsibilities may include: corporate purchasing card and budget reconciliation, expense report preparation, managing monthly budget report updates, coordinating budget forecasting, inputting forecast data, processing affiliate invoicing and allocations. What you bring
High School diploma with a combination of administrative support experience Ability to organize, prioritize, and “multi-task” with high degree of efficiency, while exercising good judgment and maintaining confidentiality Strong interpersonal, written and verbal communication skills Ability to work in a team and cross-functional environment Ability to work in a self-empowered environment with minimal direction. Ability to negotiate and collaborate with vendors High level of initiative and a positive attitude Ability to keep multiple projects on target simultaneously Strong proficiency in MS Office products Added bonus if you have
A Bachelor's degree Completed TBP and JKK training with associated action learning projects
What we’ll bringDuring your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:
A work environment built on teamwork, flexibility and respect Professional growth and development programs to help advance your career, as well as tuition reimbursement Vehicle purchase & lease programs Comprehensive health care and wellness plans for your entire family Flextime and virtual work options (if applicable) Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute Paid holidays and paid time off Referral services related to prenatal services, adoption, child care, schools and more Flexible spending accounts Relocation assistance (if applicable) What you should knowOur success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.
Have a question or need assistance with your application? Check out the How to Apply section of our careers page on Toyota.com!