University of Maryland, College Park Coordinator in College Park, Maryland
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Position Summary/Purpose of Position
To provide administrative support to the multi-level administrator: Dean, AGNR; Director of the Agricultural Experiment Station; and Director of University of Maryland Extension as well as to the Assistant to the Dean. The Dean/Director oversees a budget of $54.1M (state and federal funds) and approximately 742FTE’s. The position requires extensive skills and knowledge for working with the three diverse components of the college: Instruction, Research and Extension and the many internal and external constituents by serving as one of the resource persons for the unit, representatives of the Dean/Director, and as a liaison between the Dean/Director and his senior and junior staff.
B.A. and Six years administrative experience, three years of which was providing primary support to a key administrator.
UMD Systems experience; ELF, KFS, APT and Google Apps. Event coordination experience. Able to plan, organize, prioritize, and execute complicated and continuing assignments with minimal supervision. Must have skills in composing correspondence; manage filing systems (both electronic and hard copy); Demonstrated ability to independently write reports, maintain confidentiality and handle sensitive matters with discretion and tact. Excellent judgement and the ability to operative effectively in a demanding office environment are also mandatory. Strong written and oral communication
Responsibilities: Plans Dean/Director’s itinerary and travel arrangements and independently performs required administrative follow up and recordkeeping. Manage Corporate Procurement Visa Card account and also the Travel/Diner’s Cards for the Dean’s Account.
Provides administrative support for searches and reviews that report to the Dean. Manages the submittal of several reports to Provost Office and keeping several campus publications up to date.
Maintains Dean/Director’s calendar in absence of the Assistant to the Dean by scheduling appointments and meetings, exercising discretion in number and timing of appointments, and in resolving scheduling conflicts. Briefs Dean/Director before meeting(s).
Serves as representative of Dean/Director and unit, often being first point of contact to multiple constituencies, both internal and external (i.e., faculty, administrators, students, industry, state, federal and county government officials, and international representatives); often requiring knowledge of cultural and disability issues.
Composes, revises, proofreads correspondence, reports, manuscripts, and other copy using automated office equipment and checking for procedural, typographic and grammatical accuracy; receives, screen and handles telephone calls; and enters/retrieves information from filing system. Compiles materials, data, and information; organizes information and source materials; and communicates information in written or oral form to Dean/Director. Suggests alternative work assignments to improve work flow to comply with external requirements.
The workload is heavy with numerous interruptions and often must be performed within limited time constraints and always with poise and professionalism. Able to sit at a desk for extended periods; frequently lift and/or move up to 10lbs, and able to operate manual and automated office equipment. Occasional travel is required.
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Functional Title: Coordinator
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 100
Unit: AGNR-College of Agriculture & Natural Resources
Posting Date: 06/19/2017