Louisiana Department of State Civil Service ADMINISTRATIVE COORDINATOR 4 in Baton Rouge, Louisiana

ADMINISTRATIVE COORDINATOR 4

Salary

$2,014.00 - $4,240.00 Monthly

$11.62 - $24.46 Hourly

$2,014.00 - $4,240.00 Monthly

Location

Baton Rouge, LA

Baton Rouge, LA

Job Type

Classified

Department

DPS-Office of State Police

Job Number

419-87189-WW

Closing

12/7/2016 11:59 PM Central

  • Description

  • Benefits

  • Questions

Supplemental Information

Job Number: 419-87189-WW

This vacancy is located in the Louisiana State Police, Fleet Operation Section and may be used to fill position 50463654.

THIS VACANCY MAY BE FILLED AS A TEMPORARY JOB APPOINTMENT, UP TO 48 MONTHS.

Applicants must have a Civil Service test score for the 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.

Applicants without a current test score can apply to take the test here.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.

Applicants can check the status of their application at any time by selecting the 'Application Status' link after logging into their account. Below are the most common status messages and their meanings.

Application received - Your application has been submitted successfully.

Checking for required test score - We are making sure you have an active, passing score for the required written test.

Evaluating experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for the position.

Eligible for consideration - You are among a group of applicants who MAY be selected for the position.

Eligible Pending Supplemental Qualification Review - Only candidates meeting the supplemental qualification will be eligible for referral.

Referred to hiring manager for review - Your application has been delivered to the hiring manager. You may or may not be called for an interview.

Position filled - Someone has been selected for the position.

Position canceled - The agency has decided not to fill the position.

Interested applicants are strongly encouraged to apply online. If you are unable to apply for this vacancy online, you may mail or fax your Civil Service application to the following address:

Department of Public Safety

ATTN: Human Resources/Whitley Williams

P.O. BOX 66614

Baton Rouge, LA 70896

Fax: 225-922-0528

Whitley.Williams@la.gov

NOTE: When submitting a paper application, it is imperative that you use the latest revised Civil Service application, which is available on the Department of Civil Service's website. Older versions of the Civil Service application/SF10 will not be accepted and will be returned to you. You may download a Civil Service Application here. All applications must be received OR postmarked by the closing date of this announcement. Applications received or postmarked after the closing date of this announcement will be returned.

If submitting a paper application you must answer, print and submit the supplemental questions with your paper application or it will be considered incomplete.

Applications without the education and/or work experience sections completed will be considered incomplete and will not be accepted.

If you are contacted for an interview, please let us know at that time if you have a disability and need a special accommodation.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

All candidates for hire must undergo drug screening and additional background check(s).

Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE:

Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

Job Concepts

Function of Work:

To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.

Examples of Work

NOTE:

Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:

Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.

Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.