Louisiana Department of State Civil Service ADMINISTRATIVE COORDINATOR 3 in Baton Rouge, Louisiana

ADMINISTRATIVE COORDINATOR 3

Salary

$1,759.00 - $3,702.00 Monthly

$10.15 - $21.36 Hourly

$1,759.00 - $3,702.00 Monthly

Location

Baton Rouge, LA

Baton Rouge, LA

Job Type

Classified

Department

GOV-Office of Financial Institutions

Job Number

OFI-120116-TH

Closing

12/8/2016 11:59 PM Central

  • Description

  • Benefits

Supplemental Information

This position is located in the Baton Rouge Main Office as the agency's receptionist.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to (225) 925-1914. If faxing your transcripts please indicate the Job Title and Job Number to which you are applying. The selected candidate will be required to submit original documentation upon hire.

Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.

Applicants without current test scores can apply to take the test here.

All prospective employees are required to submit and pass a drug screening, provide a credit score with FICO score, and fingerprint criminal background check.

All prospective new hires will also be subject to employment eligibility verification via the federal government's E-verify system.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future opportunities.

Applicants can check the status of their application at any time by selecting the 'Application Status' link after logging into their account. Below are the most common status messages and their meanings.

Application Status Message

What it Means

Application received

Your application has been submitted successfully.

Checking for required test score

We are making sure you have an active, passing score for the required written test.

Evaluating experience

Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for the position.

Eligible for consideration

You are among a group of applicants who MAY be selected for the position.

Referred to hiring manager for review

Your application has been delivered to the hiring manager. You may or may not be called for an interview.

Position filled

Someone has been selected for the position.

Position cancelled

The agency has decided not to fill the position.

For further information about this posting, please contact:

Tiffani D. Hawkins

Human Resources

thawkins@ofi.la.gov

Qualifications

MINIMUM QUALIFICATIONS:

Two years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE:

Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

Job Concepts

Function of Work:

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Examples of Work

NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Performs related duties as assigned.